4 Considerations When Evaluating a Project for SaaS

The number of companies involved in SaaS deployments is doubling in the next 12 months; many of them have experienced pitfalls that could have been avoided with some minor research and planning up-front. While there is a diverse amount of technology and business processes that can be addressed using SaaS, there remains a handful of common tasks that need to be performed at the beginning of your project that will aid in tracking the project’s impact and progress.

Deployment Footprint
Create a UML Deployment diagram early. A Deployment Diagram helps everyone quickly identify what systems and users will be impacted by the change in technology and process. Having the Deployment Diagram exist as a living artifact throughout the lifetime of your project also helps other teams easily asses impact to any new or existing projects.

Project Timeline
Leverage your SaaS provider’s experience. Often service providers for SaaS projects will have a library of best-practices that can aid your project management team. Focus on how the SaaS company defines milestones and understand how they project the duration from one milestone to the next. The information the SaaS company provides can be used to build dependencies in your project plan.

Process Integration
One of the major benefits to using SaaS is that packaged services are designed to easily integrate with existing technologies and infrastructures. When looking at SaaS applications, make sure there are XML or RMI interfaces. Also, well-documented database schemas great for running ad-hoc queries. Most SaaS vendors provide robust reporting capabilities – just make sure they provide you the documentation to interface with the system.

ROI Milestone
Define your ROI milestones early. It’s ok if your expectations for cost-savings are all over the place. Your SaaS provider will have financial models that will help your organization forecast cost-savings by using their implementation over using a standard model.

Summary
SaaS models can easily reduce your projects costs by double-digit percentages. The key as you gain experience with SaaS is to refine your process in the same way a software development life-cycle will evolve. Additionally, leverage your SaaS provider’s experience and become partners in completing a successful project.

137 Responses to “4 Considerations When Evaluating a Project for SaaS”

  1. Joo Felipe says:

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  2. Cierra Meyer-Berg says:

    I have a Sony camera that takes video’s and my computer won’t let my view them. I’m not even sure if it has uploaded them. Every time I try to play the video this happens.

    0xC00D1199: Cannot play the file
    Windows Media Player cannot play the file. You may encounter this error message for one of the following reasons:

    The file type is not supported by the Player. The following table lists the file types supported by the Player. If the file type you are trying to play is included in this table, then the file may have been encoded by using a codec that is not supported by Windows Media Player. If this is the case, Windows Media Player cannot play the file.
    The file type is supported by the Player, but the file was compressed by using a codec that is not supported by the Player.
    The file type is supported, but you are trying to play it in a way that is not supported by the Player. For example, you may have attempted to drag a DVD file with a .vob extension from a DVD to the Windows Media Player icon. Or you may have attempted to open a .vob file by clicking Open on the File menu.
    You are trying to play one part of a multipart file. Use a newsreader or other program to combine the files, and then try again.
    The following table lists the file types (formats) supported by Windows Media Player.

    File type (format) File name extension
    Music CD Playback (CD audio) .cda
    Audio Interchange File Format (AIFF) .aif, .aifc, and .aiff
    Windows Media audio and video files .asf, .asx, .wax, .wm, .wma, .wmd, .wmp, .wmv, .wmx, .wpl, and .wvx
    Windows audio and video files .avi and .wav
    Windows Media Player skins .wmz
    Moving Picture Experts Group (MPEG) .mpeg, .mpg, .m1v, .mp2, .mpa, .mpe, .mp2v*, and .mpv2
    Musical Instrument Digital Interface (MIDI) .mid, .midi, and .rmi
    AU (UNIX) .au and .snd
    MP3 .mp3 and .m3u
    DVD video .vob
    Macromedia Flash .swf

    *To play .mp2v files, you must have a software or hardware DVD decoder installed on your computer.

    Notes

    To play DVDs, you must have a DVD-ROM drive, and a software or hardware DVD decoder installed on your computer. If you do not have a compatible DVD decoder installed, DVD-related commands, options, and controls do not appear in the Player and you cannot play DVDs. By default, Windows does not include a DVD decoder. For more information about DVD decoders, see Windows Help.
    DVD playback is only available on select versions of Windows.
    Error ID = 0xC00D1199, Condition ID = 0×00000000

    Is there anything I can do to make this work?
    Please some one help cause I really want to put my vid on YouTube!

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